City of North Augusta
SOUTH CAROLINA
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April 19, 1999 |
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Lark W. Jones |
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Members of City Council |
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Carolyn C. Baggott |
Phillip T. Mottel |
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Pat C. Carpenter |
Donald C. Smith |
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Kenneth J. McDowell |
I. Kent Sullivan |
ORDER OF BUSINESS
The study session of April 19, 1999, having been duly publicized, convened at the conclusion of the regular meeting.
Members present were Mayor Jones and Councilmembers Baggott, Carpenter, McDowell, Mottel, Smith, and Sullivan.
Also in attendance were Charles B. Martin, City Administrator; Kelly F. Zier, City Attorney; John R. Brooks, Director of Leisure Services; George M. Grkovic, Director of Economic and Community Development; John P. Potter, Jr., Director of Finance; T. Lee Wetherington, Director of Public Safety; Thomas C. Zeaser, Director of Public Works; and Leona J. Lewis, City Clerk.
ITEM 1. ECONOMIC DEVELOPMENT: DOWNTOWN STREETSCAPE - PINK DIPPER LOCATION - REQUEST FOR RECONSIDERATION - COUNCIL REVIEW.
Mr. David E. Myers of the Pink Dipper discussed with Council the proposed closing of the Georgia Avenue drive into his property in connection with the Georgia Avenue Streetscape and asked Council to consider other options. Following discussion, Council asked staff to research the matter and present some alternatives at the next study session.
ITEM 2. FINANCE: PURCHASING PROCEDURES - PROPOSED CHANGES - COUNCIL REVIEW.
John Potter, Director of Finance, discussed with Council recommendations of the City’s auditors, Serotta, Maddocks, Evans & Company, to update the City’s purchasing procedures. In addition to some minor housekeeping and clarification changes, proposed changes are as follows:
1. Bids would not be required for purchases under $500.00.
2. Bids (oral bids acceptable) would be required for purchases over $500.00 and not exceeding $2,000.00.
3. Written bids would be required for purchases over $2,000.00 but not exceeding $10,000.00.
4. Sealed, written bids would be required for purchases over $10,000.00.
5. Professional services shall be obtained through the process of requesting qualifications, reviewing the qualifications, requesting the qualified firms to submit proposals, selecting the qualified firm with the best proposal, and negotiating the necessary contract.
6. Establishing a new section in the City Code addressing a master contracts list for goods and services, bidding and agreement procedures, and agreement period limitations.
7. Referencing purchasing policies established in the Accounting and Internal Control Manual which clarify and amplify the purchasing principles in the City Code.
Following discussion, Council asked that an ordinance incorporating these recommended changes be prepared for their consideration at the next regular meeting.
ITEM 3. PUBLIC SAFETY: STATION 2 ROOF - UPDATE.
Director of Public Safety, Lee Wetherington, updated Council on the status of the roof repairs at Station 2. The City’s consulting engineers, Austin-Dillon-Cook Engineering, Inc., proposes the following:
1. Provide roof plans of the subject building and individual roof areas, denoting penetrations and terminations and areas of recommended work, as appropriate.
2. Provide roof repair abbreviated contract drawings and specifications.
3. Provide roof details to be incorporated into recommended roof repair or replacement work.
4. Provide a pre-bid conference, minutes of the meeting, and a certified bid tabulation sheet.
5. Provide a pre-construction conference, minutes of the meeting, and an inspection check list.
Their proposed fee for the above work would be $4,200.00.
There being no further business, Council adjourned.
Respectfully submitted,
APPROVED 5/3/99.
Leona J. Lewis
City Clerk